Notice is given that the Incorporated Village of Mastic Beach (“Village”) is seeking to retain an engineering firm to provide professional engineering services and, as such, is extending the time to file submissions.  The engineer services will include general review and advice to the Village involving particular projects as determined by the Village, inspection and oversight of construction, and review and analysis of proposals and bids for public works.  In the case of construction projects undertaken by the Village, the engineer services will include, but not be limited to: providing technical support during construction on questions pertinent to the design, providing assistance in the construction bid proceedings, analysis of bids, and review of shop drawings, if necessary. Construction Inspection will include, but not be limited to: providing on-site construction inspection and oversight to ensure the quality of construction and conformity with contract plans and specifications, and preparation of as-built record plans in electronic format compatible with Village requirements.

Proposals shall include the basis upon which professional fees to be paid by the Village shall be charged.  The retained engineering firm shall be reimbursed for all eligible direct and indirect costs within defined limits plus a pre-determined fixed fee.

The Village will select the most highly qualified firm according to the following criteria, listed in order of decreasing importance: (1) understanding of work to be done, (2) experience with similar kinds of projects and/or work, (3) quality of staff for work to be done, (4) familiarity with applicable Federal and State requirements, (5) financial responsibility, and (6) logistics and familiarity with the project area.

Interested firms should submit ten (10) copies of their Expression of Interest (“EOI”) to the address below not later than 11 a.m. prevailing time on Friday, August 28, 2015.  The anticipated date for completion of the selection process is Wednesday, September 9, 2015.  Companies that filed submissions by the initial deadline of 12 noon on Monday, August 3, 2015, need not resubmit as their filings will be maintained for further analysis by the Village as a part of this extended-submission period.

An EOI shall be include (a) information regarding the principals of the engineering firm and their background, and resumes of key individuals, and (b) specific project experience, including the dates when the experience occurred.

EOI submission information:

Location:   Village of Mastic Beach, Suffolk County, State of New York

Contact:    Susan F. Alevas, Esq., Village Clerk/Administrator

Address:   369 Neighborhood Road, Mastic Beach, New York 11951

Telephone:        (631) 281-2326

Dated:      August 12, 2015